Property Services Account Manager

The Property Service Account Manager is a client-facing role responsible for the effective and efficient running of the day-to-day administration of the division as well as working on the strategy and programs for continued growth.

LOCAL CANDIDATES ONLY

Essential duties and responsibilities include:

• Serve as account manager for assigned clients to include the following:
  • Handle client calls/emails with requests for service or small project construction work
  • Review and distribute field reports to clients
  • Respond to and follow up with clients regarding billing
  • Oversight of house watch program and reporting
  • Serve as client liaison for annual service programs
• Aide in oversight of department policies and procedures.
• Coordinating with the Director of Property Service to ensure work requests are:
  • Properly quoted
  • Scheduled on a timely basis with client and subcontractors
  • Properly followed up on with clients throughout the project and post completion
  • Closed out and billed

• Manage tech dispatch calendar and tech report feedback.
• Communicate with Property Services team regarding work order status updates.
• Assist with obtaining supplier and contractors quotes and tracking projects through to success.
• Assist Director of Property Service with implementing buyout strategies and preparing subcontracts.
• Participate in construction client transition meetings to present Property Services offerings.
• Work with existing clients for new property management opportunities. Respond to request for proposals (RFP’s) and similar client requests.
• Develop, review, implement project budgets, schedules, proposals, and contract bid documents.
• Develop and maintain business relationships with Owners, consultants, and subcontractors.
• Review, approve, and code subcontractor and vendor invoices on a weekly basis.
• Perform other duties as assigned.
  

Professional skills required include:

• Ability to review and understand service contract documents and inspection reports.
• Ability to respond to tasks and projects on short notice and within tight time constraints.
• Possess analytical skills and research skills to define and solve problems.
• Ability in assessing and prioritizing multiple tasks, projects, and demands.
• Excellent organizational, interpersonal, verbal, and written communication skills.
• Highly organized and process driven administrative skillset.
• Self-starter willing to take initiative to add value to the role and department.
• Must possess a positive, "can do" attitude, and a high degree of personal integrity and business ethics.

Required experience includes:

• At least 2 years of prior property service/construction experience.
• 4-year degree preferred.
• Knowledge of principles and practices of residential construction, engineering, and construction project management, including safety standards.
• Self-starter willing to take initiative to add value to the role and department.
• Project management and scheduling experience including use of software (i.e., MS Project or other).
• Proficient in MS Work, Excel, and Outlook.

Physical Job Demands

Reaching above and below, stooping, and bending. Lifting/carrying/moving up to 50 pounds. Manual dexterity to operate office equipment, file, and perform specialized skills. Needs a high degree of concentration in a busy office and field environment.

Working Conditions 

Office and/or field environment. May be exposed to hazardous working environments with heavy machinery.

Note:

The above statements are intended to describe the general nature and level of the work being performed by people assigned this job. They are not exhaustive lists of all duties and responsibilities, knowledge, skills, abilities, physical job demands and working conditions associated with the job.